FAQ’s
We’re always delighted to answer any questions you may have, but you may find the answers here:
What happens at the first viewing?
At the first viewing you will be given a tour of the Coach House Barn, the Orangery, Stables accommodation, the Courtyard and St Peters Church (if you are thinking of having a church ceremony) to give you a feel for this unique, family run wedding venue. There’s absolutely no obligation at all at this point, it is simply an opportunity for you to explore and ask any questions you might have!
Once you’ve decided to go ahead and found your date we will take a deposit to secure your booking.
What are the payment terms and what is the deposit amount?
We request a £1,000 deposit to secure your booking. The balance of the venue hire is split into four equal quarters and these payments are due:
1st 25% instalment 3 months after the deposit payment
2nd 25% instalment 6 months after the deposit payment
3rd 25% instalment 6 months prior to your wedding date
4th 25% instalment 3 months prior to your wedding date
Who do I contact to discuss a service at St Peter’s Church or civil ceremony at the Barns at Delbury Hall
If you are planning to have a church ceremony at St Peter’s Church in Diddlebury you will need to email Rev’d John Beesley: revjbeesley@gmail.com
If you are planning to have a civil ceremony at the Barns at Delbury Hall you need to email the Shrewsbury Registry Office. Their email is: registrars@shropshire.gov.uk and their phone number is: 0345 6789016.
What time can we arrive at the venue to setup?
If there is no event happening the day before your wedding we are happy for you and your suppliers to arrive at 12.00pm the day before to set up the venue.
If there is an event happening the day before your wedding, the Coach House venue will be accessible from 10:00am on the day of your wedding for suppliers and/or close family members to come and get things ready.
Please note, access to set up the venue during the hours of 10.00-11.00am on the day of your wedding will only be possible via the Suppliers and Deliveries entrance which is signposted to the right as you come up the driveway. Access to the main car park is available from 11am. Photographers and videographers are welcome to arrive at the venue from 11am.
What time are we able to access the bridal dressing room?
The bridal dressing room will be available from 8:30am on the day of your wedding.
When can we start the celebrations?
Your exclusive hire of the venue starts from 12.30pm on the day of your wedding and your guests are welcome to arrive from that time. We cannot accommodate wedding ceremonies before 1.30pm; this is to allow the venue to be properly cleaned and prepared before your guests’ arrival.
When do I need to finish the celebrations by?
Due to our licensing, we ask that your DJ or band finishes by 12:00am and that those not staying onsite in our accommodation leave the wedding venue soon after.
When does the Delbury Bar open and close?
The Delbury Bar can open before your ceremony but otherwise it will open at the start of the Reception Drinks. It closes at 11.45pm.
What facilities do you have for children?
In the Stables accommodation, there is a family room (Room 8) which has a double bed, two bunk beds, fridge and kettle, ideal for families to stay in. There is also an extra Z bed in room 10 and a small kitchen adjoining that room, making it suitable for families. Most of the bedrooms have plenty of space for a travel cot or a Z bed if needed. We can provide Z beds, cots and high chairs.
Can we set up the venue and stay in the accommodation the night before?
We offer a 50% venue hire price for the day before your wedding for those people wanting to host a two day wedding at the Barns at Delbury Hall. Alternatively, we will get in touch roughly four months prior to your wedding day to let you know if there is availability for you to set up the venue and stay in the wedding accommodation the night before your wedding.
When do we have to pay for the accommodation?
We request that the accommodation is paid in full four weeks before the date of the wedding. We will send out an accommodation form for you to fill out roughly four months prior to your wedding. On the form you are able to choose which bedrooms you want to put your guests into. We are happy for you to take as many or as few of the bedrooms as you would like on the night of your wedding (and the day before if you are opting for a two-day wedding).
What time can guests check into their accommodation at the Barns at Delbury Hall for a one day wedding?
Wedding guests can check into bedrooms 6, 7, 8, 9 and 10 from 12:30. Check in is from 2.00pm for all of the remaining bedrooms.
What time can guests check into their accommodation at the Barns at Delbury Hall for a two-day wedding?
If you are having a two-day wedding and guests are staying at the Barns at Delbury Hall the day before, all rooms are available for check in from 2pm.
Is there additional accommodation nearby which is separate to the Barns at Delbury Hall?
Yes, there are plenty of options nearby, including some within walking distance and many places to stay in Ludlow, a beautiful market town with good train links approximately 12 minutes’ drive away.
If we are having a two-day wedding what do you serve for breakfast on the morning of the wedding?
On the morning of your wedding, a delicious continental breakfast will be served between 8:30am and 9:30am in the Breakfast Room. This includes fruit, yoghurt, cereals, pastries, juices, tea and coffee.
What do you serve for breakfast on the morning after the wedding?
On the morning after your wedding, a delicious cooked and continental breakfast will be served between 8:30am and 9:30am in the Breakfast Room.* The cooked breakfast will include bacon, sausages, eggs, hash browns and baked beans. We’re happy to accommodate dietary preferences providing you let us know about these in advance (gluten-free, vegan, no pork, etc.) There is a section of the accommodation form where you can add any dietary requirements for you and your guests when booking your rooms.
Can guests staying in nearby accommodation come for breakfast the day after the wedding?
This can be possible for up to six guests who are staying offsite depending on our capacity, and is priced at £20pp. If you have booked all of the rooms onsite, we will be unable to accommodate additional guests for breakfast. Please check with our team in advance if you would like to ask additional guests for breakfast and we will let you know what is possible based on the number of guests you have staying with us.
Does the Barns at Delbury Hall have a sound system installed?
Yes. The main PA system at Delbury Hall is a high-quality audio setup designed to provide clear, balanced sound throughout the entire venue. Whether it's for background music during the Reception Drinks and Wedding Breakfast, for live speeches or for the evening band / DJ, the system ensures excellent, professional-grade audio coverage in all key areas: the Coach House Barn, the Orangery, the Courtyard, and the Foxglove Garden. Please note, there are no audio facilities on the Delbury Hall front lawn.
What speaker system do bands and DJ’s use?
For bands and DJ’s Delbury Hall is equipped with a high-quality, venue-wide Martin Audio sound system controlled through a digital Allen & Heath SQ-Rack mixer. The system has been professionally designed to deliver excellent sound on the dancefloor while minimizing noise spill outside the venue.
Speaker Setup
Main Dancefloor (Martin Audio PA System):
2 × CDD12W – 12” 2-way main front-of-house speakers
2 × SX112W – 12” subwoofers (400W each)
2 × CDD10W – additional speakers providing coverage further down the room
Quick Summary
Mixer - Allen & Heath SQ-Rack (iPad control via SQ MixPad)
PA System - Martin Audio CDD12W / SX112W / CDD10W
Extra Coverage - Bar, Balcony & Orangery via Martin Adorn speakers
DJ Inputs - L/R XLR (DJ area)
Band Inputs - L/R XLR (Band area)
When do we need to pack up by?
The caterers and bar staff will clear the venue. Any small décor and other items left over from the wedding will be stored away in the Collection Point ready for you to collect the morning after your wedding. We ask that you collect all of these items before 10am.
Please let us know in advance if you are bringing any large decorations with you, such as a flower arch, as you will need to make other arrangements for those since our team are unable to carry larger items to the Collection Point late at night (for further detail, please see below).
Are there any restrictions on what type of decorations I can bring?
We want to give you the freedom to dress the venue as much or as little as you wish! To ensure the safety of our team, we simply ask that you let us know in advance if you are bringing any large décor items (such as plinths, flower wheels, backdrops and hired furniture) and that these are removed from the venue by a clearly designated, sober representative or supplier by 12.30am.
Any large items left after 12.30am may impact access for the following day’s set-up and will therefore result in additional charges to cover staffing and operational disruption starting from £250 per item or installation. The supplier or representative collecting any large décor items must be agreed in advance and cannot be changed on the night of the event.
As mentioned above, smaller décor items will be gathered by The Barns at Delbury Hall team and safely stored for collection by 10am the following day.
What types of confetti can we use?
Everybody loves a bit of confetti; no wedding would be complete without it! We only ask that you use confetti made from natural flower petals, as supplied by Shropshire Petals, and that you try to ensure that petals are thrown on grass areas where it can be easily swept up by our mowers. We do not allow any confetti to be thrown indoors. Nor do we allow confetti bombs, cannons or any metal, foil or plastic confetti.
How does it work if we bring our own drinks?
We’re happy to say that we are a no corkage venue which means you can bring your own drinks for the Drinks Reception and the Wedding Breakfast and we will chill and serve those drinks in our glassware but won’t charge you anything for it. Pretty amazing right? The way it works is this:
- The day before your wedding you drop your chosen drinks at the venue’s Drop-Off Point, accessible from the Suppliers and Deliveries Entrance which is signposted to the right as you come up the drive. Drop off times are either 11:00am or 4pm the day before.
- We chill and serve your welcome drinks for you using our own glasses, free of charge. The Delbury Bar will also be open throughout the day so your guests can go to the Bar when your welcome drinks run out or if they are looking for something different (e.g. draft Guinness). You can put a tab behind the Bar as well if you’d like to
- At the end of the Wedding Breakfast or by 7pm (whichever comes earlier), any BYO drinks that have not yet been drunk or opened are put to the side for you and will be available for collection the following morning. Your guests can enjoy the well stocked Delbury Bar for the rest of the evening.
- We then manage dirty glass wear and the recycling of your bottles after your big day. Again, all free of charge and part of the service!
What do you supply for wedding ceremonies and events?
The cost for hiring The Barns at Delbury Hall includes:
Extensive support from our wonderful events management team! An Events Manager will be assigned to you prior to your Planning Meeting to help you plan, answer your questions and be by your side on your wedding day, ensuring that everything runs smoothly for you.
Indoor and outdoor and chairs
Circular tables (a handling fee of £100 applies if you opt for trestle tables to cover our labour costs to change all of the tables over)
Vintage glass holders and lanterns
Fairy lights
Evergreen trees in planters
Drapery inside the barn
The mirror ball (this is typically concealed during the daytime and revealed at night for the evening party)
State of the art professional lighting system for the evening party
Professional PA system for use throughout the day and evening
A high-quality, venue-wide audio sound system. The system has been professionally designed to deliver excellent sound quality on the dancefloor whilst minimizing noise spill outside the venue and is easy for your band or DJ to plug into. Please see above for further detail.
We pride ourselves on providing you with a hands on service throughout the lead up to your wedding and on the wedding day.
Extras like music and flowers are not included but we are always delighted to recommend the best local suppliers to ensure your day is extra special. See our Recommended Suppliers page.
The only optional extras are the Garden Games Package: Giant Connect Four, Giant Jenga, Limbo and Quiots (£150) and the Firepit Package (£200). As above, we also charge £100 for couples who wish to have trestle tables rather than round tables in the Orangery. This charge is to cover our labour costs to change all of the tables over.
If you use our recommend caterers what do they provide within their price?
All of our recommended caterers’ prices include crockery, cutlery, glassware, napkins and tablecloths for the Wedding Breakfast. Some of our caterers have their own crockery, cutlery, glassware and linen, whilst others hire in from Tipples or other local suppliers. We would recommend exploring the terms offered by each of our caterers in turn to decide which is the best option for you and our team will be on hand to support you in this decision making process.
Are there any floor-plans showing the Stables accommodation, Garden Cottage and Coach House?
Yes! Click here for The Stables accommodation. Click here for The Garden Cottage. Click here for the Orangery. And, click here for the Coach House.
Do you charge extra for crockery, cutlery and glassware?
As stated above, our recommended suppliers include the crockery, cutlery and glassware in their food prices but if you prefer, you can hire your own crockery, cutlery and glassware for the Wedding Breakfast tables. We recommend you use Tipples who have always provided excellent service.
On the day of the wedding will the Events Manager set up the table decorations and the ceremony decorations?
Generally, the Events Manager will ensure that the chairs and Wedding Breakfast tables are configured according to your instructions and the catering team will lay up for you. Our Events Manager will help the caterer and any suppliers as much as they can, but sadly they cannot be in charge of all of the decorations as they will be busy setting the venue and preparing the team to ensure the day runs smoothly. We always recommend a family member and/or florist or stylist to oversee the decorations and finishing touches to the tables.
Can we use our own external caterers?
Unfortunately, we are unable to accommodate external caterers but we work with a fantastic group of trusted catering companies.
Please see below the list of the caterers we work with. If your chosen cuisine is not represented below, please do get in touch with us to discuss your requirements.
We partner with three brilliant Asian catering companies:
We also partner with a brilliant Caribbean caterer:
Can we provide our own external caterers for the evening food?
Absolutely! We often welcome food trucks serving for example pizzas or hog roasts into the courtyard at The Barns at Delbury Hall for the evening food. It is completely up to you to decide who you would like to hire to do this. Togather is a great platform to find local tried and tested food trucks.
Are fireworks and sparklers permitted at the venue?
As we are surrounded by livestock, we’re unfortunately unable to allow fireworks of any kind, including so-called “silent” fireworks, as these can still cause distress to our local animals. You’re very welcome to use sparklers outside the venue, and we’re happy to help suggest other lovely alternatives to mark your celebration. We thank you for your understanding.
What about candles?
Who doesn’t love a bit of candlelight? We simply ask that candles and tea lights are non-drip and contained within the correct protective holders. For the safety of our guests and for the venue, we do not allow naked flames on the premises. Exceptions may be made at our discretion (e.g Hindu Ceremony).
What events can I hire the Barns at Delbury Hall for?
The choice is yours! We are very popular for weddings but we also host corporate events and other celebrations. Whatever the occasion, we would love to work with you to help curate the special event you have in mind!
Is the venue wheelchair accessible?
There are a number of wheelchair friendly routes at Delbury Hall. We also have ground floor bathrooms and bedrooms in the Stables which are wheelchair accessible.
Can we provide the music?
Absolutely! We know how important the music is on your special day. You’re welcome to hire in a band or DJ for your party. If you need some inspiration we can advise on the best local suppliers. Our only request is that the DJ or band stop the music at 12:00am.
Still have a question?
If the FAQs above did not answer your question or you would like to know more we would love to hear from you!