YOUR PLANNING MEETING

Planning your wedding is very exciting, and we're here to make sure everything at the venue runs smoothly on the day.

Around four months before your wedding, you'll be invited to The Barns at Delbury Hall for your Planning Meeting (this can also be done remotely via Teams or Zoom if preferred). This is where we'll go through the details of your day together and run through your timetable, so we know exactly how you'd like things to run at the venue. Afterwards, we'll put together a detailed running order that you can share with your suppliers.

In the lead-up to your wedding, we're happy to answer questions about the venue by email, which keeps all your details in one place so nothing gets missed. If needed, we can also arrange a short final call or Teams/Zoom meeting (30–45 minutes) about two weeks before your wedding to confirm any final details. Please send us your ceremony music and playlists by email no later than one week before your wedding.

In the week before your wedding, we'll share a WhatsApp contact for your Events Manager, for any last-minute details and staying in touch on the day. On the day itself, your Events Manager runs everything behind the scenes: keeping the day to schedule, liaising with your suppliers, coordinating your ceremony and key moments, and being the point of contact for you and your guests, so you can relax and enjoy it.

Our venue hire includes one additional visit, the Planning Meeting, email support, a short final call if needed, and on-the-day venue management. We're not wedding planners, so if you'd like more hands-on help with planning, coordinating suppliers or styling your day, we'd recommend booking a wedding planner or on-the-day coordinator, and we'd be delighted to suggest some we've worked with.

What to expect

We would love to see you in person but please don’t worry if this proves difficult as we can also host these meetings remotely via Teams or Zoom for couples who live further afield.

During your Planning Meeting we’ll you to confirm your daytime and evening guest numbers, and we’ll also check with you who your chosen key players will be on the day.

For example, perhaps you have a particular person in mind to be in charge of your flower girls and page boys or announce you into the Orangery as a newly married couple!

Talking through these sorts of details means we can put an in-depth plan together well in advance that we’ll share with you on your online portal. You can then share that timetable with any suppliers who will find it useful, such as your photographer. Don’t worry if these need to be tweaked last minute, we can easily do so!

Wedding Day Timings

During the Wedding Planning Meeting, we will confirm timings and how the full day will run. The starting point for this is your booked ceremony time. We’ll work around this and confirm timings of things like:

    • Any live music

    • Any playlists

    • Confetti shots

    • Reception

    • Wedding Breakfast

    • Cake-cutting

    • First dance

    • Number & timing of speeches

Wedding Suppliers

Your suppliers are one of the most important aspects of your wedding day, and the further in advance you book with them, the better, as they can get booked up quickly! It helps us if you can upload onto your online portal the names of all of your suppliers, just in case we need to directly communicate with them. Suppliers might include:

  • Photographers

  • Live music /DJs

  • Stylists & venue dressers

  • Wedding Planners

  • Florists

  • Wedding stationary

  • Wedding cakes

Don’t forget to check out our incredible Recommended Suppliers list!

Personal Touches

We are always excited to hear your creative ideas for dressing the venue. It’s great to discuss this early on to ensure it is feasible and fits in with timings. As the barns are already so effortlessly beautiful, even the simplest personal touches prove effective.

You’re more than welcome to go all out dressing the venue, if you wish, however please be aware that you will need an independent venue dresser or friends and family to help, as your Event Manager will only have limited time to work their magic on the morning of your wedding.

Music

Your choice of music is such a special aspect of your day; it represents both of you individually, and as a couple.

Many couples will choose a song for entering the ceremony and a song to leave, along with a playlist of background music for the Reception Drinks afterwards. We can play music through our speaker system in the Courtyard, Foxglove Garden or in the Coach House.

We also love to see couples welcomed into the ceremony to live music. Please have a look at our Recommended Suppliers page for inspiration!

An efficient way of supplying us with your chosen music is by creating a public playlist on Spotify and sharing this with us. Please note that we require your music and playlists to be sent to us by email at least one week before your wedding day.